Vibosome

Mailroom AI data handling

Only the context needed for the job enters the AI request.

Mailroom uses server-side OpenAI Responses calls with narrow typed tools and application-managed replay under store:false.

What may be included

An owner-requested run may include the working profile, relevant message text, bounded search results and up to a small set of correlated Sent-mail excerpts needed for the task.

What stays out

Mailbox passwords, application secrets, raw attachment bytes, signature-logo bytes, full mailbox dumps and unrelated conversations are not intentionally included in model input.

Email cannot become policy

Messages and prior Sent content are untrusted data. Instructions inside them cannot grant tools, change the mailbox profile, reveal credentials or bypass human approval.

The owner still reviews output

Model output can be incomplete or wrong. Recipient-facing AI work remains an editable draft or frozen proposal until the owner reviews the facts, recipients, attachments and final action.